In this tutorial I will show you how to properly save/organize your Cinema 4D, After Effects and Sony Vegas Projects for backup. You will learn how to eliminate those missing file errors when opening an old/moved project. Feel free to comment, ad new ideas or suggestions.
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Welcome to Bluefx.net. My name is Gyorfi Szilard, and in this tutorial I will show you how to prepare your After Effects, Sony Vegas, and Cinema 4D project files for backup. Working as a freelancer, I needed to store my project files in a way that I could access them, even after one year. Clients may need to add new phrases, change texts or logos for a video project, so proper archiving is always important. I had to keep all the safe files and assets in the same folder, to access the projects later without nasty surprises or missing-footage errors later.
So, let’s start with Sony Vegas. I have prepared a small video project, where I use both an audio and video file. It’s really simple. Now, if you go to Fileâ€”Save As…, and check Copy Media with Project, and save the project. Now you can save the entire source file, or just the part that is used in the composition. I prefer to copy all files in their original durations and formats, so I’ll check Copy Source Media, and hit OK. Sony Vegas has copied all the assets where the project file is saved. Let’s check it out â€“ here’s the folder, and this is the Sony Vegas save, and here are the assets â€“ the audio file, and the video file. If I move this folder to another hard drive, everything will work.
Let’s open up Cinema 4D. Here I made a simple project, where I textured this sphere to make it look like the earth. If you save this project normally, then move the project file to a different location, Cinema would not find the JPEG I used for the texture. Here’s the map. So instead of saving normally, let’s try Save Project. This will make a folder containing both the project and the assets â€“ in this case, the JPEG of the earth. Here’s the folder, here is the project file, and here is the texture.
Now, let’s open After Effects. I built a small project using a video file, an audio track, and my logo. Here is the audio track, here is the logo, and here is the video. First, we need to save the project, so go to Fileâ€”Save As…, and as you can see, I’ve already saved it, so I’ll overwrite. Now, go to Fileâ€”Collect Files. We have a couple options to collect the project files in one collection. All will select all source files, including used and unused proxies. All Comps will collect footage and proxies used in compositions. Selected Comps will collect files for the comps you have selected. Queued Comps will collect files from compositions in the render queue. None will save only the project file, without source files. I normally select All, or All Comps. Now, let’s do All Comps. OK, you have other options here, which I won’t go over now; but if you press F1 and open up the Adobe Helper, write in â€œcollect files,â€ and Collect Files in One Location â€“ select this one, and you can read more details about this process. Now, let’s hit Collect. After Effects asks us where to put the folder â€“ let’s name it A Folder 2 â€“ and when we open up the folder, we can see the save file, the footage folder, and the report text file. The footage folder contains all the assets in separate folders, just the way I have organized the project in my After Effects composition. So you can see Footage contains images, audio, and video â€“ just the same as in our footage folder. Now if we go back and check out the report, we can see the effects, plugins, and fonts used in the project â€“ also, if there were any third-party plugins, we would see those too.
Now, we’re ready to safely back up our projects. You can add comments or sections on the blog page, you can also write them under this tutorial video. You can follow me on Twitter, check out my After Effects projects, which come with video tutorials that are easy to customize â€“ for example, this one would work really well for a holiday look for a commercial or intro, or you can download this free project, play around with it, and test it out. In my next tutorial, I’ll cover how to actually make the backups, using different applications to keep your projects safe on an external hard drive, different methods, and different hardware that I use, as well.
Thanks! This was Gyorfi from Bluefx.net, and I hope to see you soon.